Eligibility and Timeframes
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15-Day Satisfaction Guarantee: Returns for refund or exchange are accepted within 15 days of the delivery date for products in resalable condition (unused, original packaging, and included accessories).
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7-Day Testing Window for Batteries and Electronics: Batteries, battery chargers, and electronic controllers must be inspected and tested within 7 days of delivery; defects reported after this window follow the warranty process below.
- Warranty Returns: Manufacturer defects discovered after the return windows are covered under the product warranty for a period stated in the warranty document. Valid warranty claims will be repaired or replaced per the warranty terms.
Condition for Return
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Resalable Condition: To qualify for refund under the 15-Day Guarantee, products must be returned in new or like-new condition with minimal wear, all original packaging, manuals, accessories, and serial numbers intact.
- The product must be free from any visible signs of wear and tear, including scratches, frame damage, or other cosmetic imperfections.
- The bike should show minimal use (generally under 10 miles on the odometer).
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Non-Resalable Items: Items showing signs of abuse, unauthorized modification, missing parts, water damage, or odor will be refused or subject to a higher restocking fee.
- Proof Required: Customers must provide order number or proof of purchase, photos of the item and packaging, and a brief description of the reason for return.
Return Process
- Contact Customer Support via email or the returns portal within the applicable timeframe with order details and reason for return.
- Support team issues an RMA (Return Merchandise Authorization) number and return instructions.
- Pack the product securely with the RMA number visible on the outside of the package.
- Ship using a trackable carrier and retain proof of shipment until the return is processed.
- Return Shipping Charges: A standard shipping and handling fee of $300 applies to all approved returns.
- Restocking Fee: Returned items may be subject to a restocking fee of up to 20%, depending on their condition and the reason for return. Please note that a standard 20% restocking fee will apply to returns initiated due to buyer's remorse.
- 24hr Hassle-free Cancellation
Refunds, Exchanges, and Repairs
- Refunds: Issued to the original payment method within 7–14 business days after the returned item is received and inspected. Shipping and handling fees are non-refundable.
- Exchanges: Available for identical in-stock items. If the requested replacement is out of stock, customer may opt for refund or credit.
- Repairs: Warranty-covered repairs are handled via the authorized service process. Turnaround times vary by part and service center availability.
Non-Returnable and Restricted Items
- All accessories
- Special orders
- Used items except in EXTREME cases of breakage/malfunction
- Customized, personalized, clearance, or heavily discounted items may be final sale and non-returnable; such restrictions will be clearly stated at point of sale.
- Items damaged by improper use, off-road modifications beyond recommended specifications, unauthorized repairs, or exposure to water where the product is not rated for immersion are not covered for refund or warranty.
Warranty Overview
- The company provides a limited warranty covering defects in materials and workmanship for the period specified in the warranty certificate provided with the product.
- Warranty does not cover normal wear and tear, consumables (tires, brake pads), cosmetic damage, or damage caused by neglect, misuse, or modifications.
- Warranty claims require proof of purchase, serial number, and diagnostic information or photos.
Safety, Liability, and Compliance
- Returned or exchanged eBikes must comply with local laws governing electric bicycles. The company disclaims liability for modifications that render the product non-compliant.
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Customers are responsible for following safe handling and shipping procedures for lithium batteries; returns involving batteries must follow the provided battery return instructions.
Contact and Support
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For returns, RMAs, warranty service, or questions, contact Customer Support via:
- Email: support@birchhunters.com
- Phone: (949) 989-4960
- Provide order number, RMA number (if issued) and supporting photos or videos to expedite processing.
Revision and Exceptions
The company reserves the right to amend this policy and make case-by-case exceptions for extenuating circumstances. Any changes will be posted on the website and apply to purchases made after the revision date.










